In-Kind Letter

A customer may request an in-kind letter from Kaplan Early Learning Co. when written documentation is needed showing Kaplan provided goods or services at no charge or at a reduced cost, rather than making a cash donation.

Common reasons include:

• Grant documentation: The organization may need to show in-kind contributions as part of its required matching funds or community support.
• Donation records: A nonprofit, school, church, or community organization may need documentation of donated products, materials, equipment, or services.
• Audit/accounting purposes: The letter can provide a record of what was contributed and, when appropriate, its estimated or normal value.
• Program or event support: For example, if a vendor donates supplies for a childcare program, fundraiser, conference, or community event.
• Proof of vendor participation: Some grants or funded projects require documentation showing that outside businesses contributed resources to the project.

For example, if Kaplan normally sells an organization $5,000 worth of materials but provides $1,000 of those materials at no charge, the organization might ask Kaplan for an in-kind letter documenting the $1,000 contribution. The organization could then potentially use that documentation for its grant reporting or internal records.

One important distinction: an in-kind letter is generally documenting a contribution; it is not the same as a discount letter, tax-exemption letter, or proof of purchase.

You may direct a customer to email inkind@kaplanco.com .